Splitting a transaction into multiple lines can be essential for accurate financial recording, especially when a single transaction encompasses various categories, classes, or projects.
Steps to Split a Transaction
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Select the Transaction:
- Identify the transaction you wish to split. Find the "•••" (three dots) under the Action column corresponding to this transaction and click on it.
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Edit the Transaction:
- From the options presented, select "Edit". A new window will appear for transaction modification.
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Add a New Row:
- In the transaction editing window, click the "+Add Row" button. This action will create an additional line, allowing you to split the transaction.
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Complete Required Fields:
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For each line of the split transaction, fill in the necessary details:
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Category: Assign a category to each part of the transaction.
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Class: Specify the class if applicable.
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Customer/Project: Assign it to a customer or project as needed.
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% of Total1: Indicate the percentage of the total transaction each line represents.
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Amount2: Enter the monetary value for each part of the transaction.
1Total Percentage: Ensure that the sum of the percentages in "% of Total" for all lines equals 100%.
2 Total Amount: The combined total of all lines must match the original transaction amount, which is noted in the upper left corner of the editing window.
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Save the Changes:
- Once you have accurately filled in all fields, click the "Save Changes" button to update the transaction.
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Post to General Ledger:
- If the transaction is ready to be posted to the general ledger:
- Tick the checkbox for the transaction you have just edited.
- Click the "Mark Reviewed" button to finalize the posting.
- If the transaction is ready to be posted to the general ledger: